DisCoTec | Call for Workshop Proposals

Call for Workshop Proposals

A workshop is intended to provide a forum for members of a focused research community to present preliminary research results and discuss position-style papers. Workshops are alternative forums for presenting full research papers. As such, organizers are encouraged to adopt an format that fosters interaction and discussion, devoting less focus to individual, formal presentations.

The DisCoTec 2008 Organizing Committee invites proposals for one day workshops to be held in conjunction with the main events. Prospective workshop organizers are requested to follow the guidelines below and are encouraged to contact the workshop chair should any questions arise.

Important Dates

Workshop proposal deadline: December 3, 2007
Workshop proposal notification: December 10, 2007

Submission and notification deadlines are at the discretion of the individual workshop organizers, however notification must be no later than the early registration deadline for the main conference.

Proposal Submission Guidelines

Workshop proposals must be written in English, not exceed 5 pages with a reasonable font and margin, and be submitted in PDF format via email to

Proposals should include the following information:

  • The title, theme, and goals of the workshop.
  • The targeted audience and the expected minimum and maximum number of participants. We prefer that workshops remain open to participation from any members of the community, but by-invitation-only workshops will also be considered. Please explicitly state your preference.
  • The publicity strategy that will be used by the workshop organizers to promote the workshop.
  • The participant solicitation and selection process.
  • Preferences, if any, for workshop date, either pre (3 June) or post (7 June) conference.
  • Publication plan. Each workshop is responsible for managing its own publication (e.g., pre- or post- proceedings), if any is desired. Several options are available:
    1. digital publication in ENTCS (Electronic Notes in Theoretical Computer Science) or the ACM Digital Library. This option is encouraged as it allows both for official, widespread publication and involves relatively low overhead.
    2. informal distribution from a private web page (managed by you)
    3. printing an informal booklet directly in Oslo (for a small fee, and with reasonable deadlines in advance to allow printing time)
State your publication intentions in your proposal. If enough workshops are interested in either ENTCS or the ACM DL, we will approach the publishers as a federation, otherwise contact information will be forward for you to deal directly with the editors.
  • Approximate budget proposal (see section BUDGET below for details).
  • A preliminary version of the call for papers. This CFP must include important dates including submission, notification, and camera-ready deadlines.
  • The equipment and any other resource necessary for the organization of the workshop.
  • A brief description of the organizer's background, including relevant past experience on organizing workshops and contact information.

Review Process

Workshop proposals will be reviewed by the organizers. Acceptance is based on an evaluation of the workshop's potential for generating useful results, the timeliness and expected interest in the topic, the organizer's ability to lead a successful workshop, and potential for attracting sufficient number of participants.


Workshop organizers are responsible for three items:

  1. A workshop description (200 words) for inclusion on the DisCoTec site.
  2. Hosting and maintaining web pages to be linked from the DisCoTec site.
  3. Workshop proceedings, if any.
  4. Publicising the event


DisCoTec will provide registration and organizational support for the workshops. Registration fees must be paid for all participants, including organizers and invited guests.

To cover food and basic expenses, all workshops will be required to charge a minimum participation fee (the precise amount is still to be determined, but should be approximately 100eur). Each workshop may increase this fee to cover additional expenses such as publication charges, student scholarships, registration for invited guests, etc. All fees will be collected by the DisCoTec organizers as part of the registration, then additional funds will be redistributed to the individual workshop organizers.

Contact Information

Amy L. Murphy